The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified event planners to provide logistical, coordination, and event management support for the USAID Office of Education’s 2017 State of the Art (SOTA) Conference, for which the EPIC project is charged with planning, tentatively scheduled for October 30-November 3, 2017.
The SOTA, previously known and executed as a USAID Global Education Summit, is a biennial event intended to bring education practitioners from the global community and stakeholders from USAID missions, representatives from the U.S. government, partner countries’ Ministries of Education, NGOs, and think tanks together to discuss and share best practices that underscore education as one of the ways to prevent and mitigate conflict and violent extremism, promote economic growth, and end extreme poverty.
Preliminary event details include:
- Dates – October 30 – November 3, 2017 (tentative)
- Location – Hotel with conference facilities in the District of Colombia, Maryland, and Virginia (DMV) area
- # of participants – Day 1, up to 600 participants; Days 2 through 5, 150 -200 participants
- Participant Demographics – USAID Washington-based and field-based staff traveling from over 40 USAID Missions worldwide
Scope of Work
The event planning and management support firm or individual for the SOTA should bring a creative and strategic lens to the coordination, planning, and event management processes. As a thought partner throughout the pre-, during, and post-SOTA phases, the firm or individual should be poised to participate in regularly scheduled planning meetings and conference calls held by the SOTA Planning Committee to offer innovative and interactive event coordination practices to ensure the delivery is state of the art. The firm or individual will be responsible for coordinating the SOTA presentations and program design, onsite services, marketing and communications, and administration and management.
Please download the full RFP here for more information on the scope of work and instructions to submit a proposal.
The Question and Answers document can be viewed here.
PROPOSAL SUBMISSION FORM
Proposals should be submitted through the form below by Monday, December 19, 2016. Please note that this form cannot be saved and that proposals should be developed using Microsoft Word and Excel or PDF and uploaded to this page. For questions on this solicitation, please contact EPIC Project Manager Adriana DelGizzi (firstname.lastname@example.org).